We Need YOU! Come Be a Part of the 2024 OYO Board

General Board Member Responsibilities

All OYO Board members are expected to make a differnece by fulfilling some basic duties and responsibilities, including:

• serving 10-12 AOD shifts per year (six in spring, four in fall, one or two over summer)
• participating in park prep days and projects
• attending monthly board meetings, which are a mix of in-person and hybrid meetings (10 meetings per year)
• assisting with special ad hoc projects, as needed
• review our board member agreement and policies

All-Star/Rec Travel Tournament Chairperson

• Oversee all all-star travel baseball and softball tournament programs and activities
• Partner with Vice President of Travel Baseball, Travel Baseball Commissioners, Vice President of Travel Softball and Travel Softball Commissioners to maximize team recruitment for tournaments
• Manage all facets of the annual David Manlove Memorial Tournament (early June)
• Manage all facets of the annual Bill Sturm Memorial Tournament (July)
• Provide guidance for full-time travel program to help them coordinate and manage successful tournaments independently
• Responsibilities include overseeing (and not directly doing) with the help of other OYO Board Members to market the event, field inquiries from interested teams, collect registrations, ensure payments are made, finalize rules, develop schedules, select trophies, recruit umpires, communicate to participating teams and execute event

NOMINEE SECURED | All-Star/Rec Travel Baseball Commissioner

• Supports development of all rec travel teams for all eligible age groups
• Finalizes and circulates rec travel application form and orchestrates selection process for head coaches in conjunction with the VP of Travel Baseball and the OYO Executive Board
• Coordinates and facilitates coaches’ meeting for all rec travel coaches
• Oversees all coaches and their respective teams to ensure proper conduct
• Supports the Rec Travel Tournament Chairperson, as needed, with validation of team registrations and related assignments as issued by the Chair
• Conducts monthly reviews of each team’s financial ledger

NOMINEE SECURED | Grounds Co-Chairperson (1 more needed, 4 co-chairs already secured)

• Maintain fields for everyday use, including bunker-rake application as specified by Facilities and Grounds Manager
• Maintain grounds conditions, including fences, dugouts, etc.
• Support external services, including lawn care, grounds crews, etc., as requested by Facilities and Grounds Manager
• Manage Park Prep Days, including punch list development and supplies purchases
• Provide working equipment for fields, including chalkers and foul line sprayers

NOMINEE SECURED | Scheduling Co-Chairperson (1 more needed, 2 co-chairs already secured)

• Oversee and coordinate all league regular season and all tournament game schedules
• Responsible for the rescheduling of all make up games, where applicable
• Conduct blind tournament draws and produce tournament brackets for all league tournaments
• Collaborate with the Umpire Committee when scheduling games and tournaments to ensure proper umpire accommodations and staffing can be achieved
• Schedule teams for batting cage reservations upon request within 24 hours of receiving information
• Develop Advisor on Duty schedules for spring and fall seasons

NOMINEE SECURED | 08U Softball Commissioner

• Oversee all activities and planning for 08U Softball division
• Review rules in advance of season and make recommendations to board for possible changes
• Recruit coaches, as needed, based on monitoring of coach applications
• Develop player ranking report for each spring/fall season
• Attend/facilitate annual coaches meeting for spring/fall seasons and meet with division’s coaches
• Develop rosters and input teams into LeagueApps
• Communicate regularly with division’s coaches and, as needed, with entire division
• Coordinate all logistics (team assignments, coaching, etc.) for annual Spring Season all-star game

NOMINEE SECURED | 14U/16U Softball Commissioner

• Oversee all activities and planning for 14U | 16U Softball division
• Review rules in advance of season and make recommendations to board for possible changes
• Recruit coaches, as needed, based on monitoring of coach applications
• Attend/facilitate annual coaches meeting for spring/fall seasons and meet with division’s coaches
• Develop rosters and input teams into LeagueApps
• Communicate regularly with division’s coaches and, as needed, with entire division

NOMINEE SECURED | Junior Rookie Commissioner

• Oversee all activities and planning for Junior Rookie division
• Review rules in advance of season and make recommendations to board for possible changes
• Recruit coaches, as needed, based on monitoring of coach applications
• Develop player ranking report for each spring/fall season
• Attend/facilitate annual coaches meeting for spring/fall seasons and meet with division’s coaches
• Develop rosters and input teams into LeagueApps
• Communicate regularly with division’s coaches and, as needed, with entire division
• Coordinate all logistics (team assignments, coaching, etc.) for annual Spring Season all-star game

NOMINEE SECURED | Super Major Commissioner

• Oversee all activities and planning for Super Major division
• Review rules in advance of season and make recommendations to board for possible changes
• Recruit coaches, as needed, based on monitoring of coach applications
• Develop player ranking report for each spring/fall season
• Attend/facilitate annual coaches meeting for spring/fall seasons and meet with division’s coaches
• Develop rosters and input teams into LeagueApps
• Communicate regularly with division’s coaches and, as needed, with entire division
• Coordinate all logistics (team assignments, coaching, etc.) for annual Spring Season all-star game

NOMINEE SECURED | Special Programs Chairperson

• Oversee all festive aspects around special events and ad hoc projects sponsored by OYO
• Create an exciting and vibrant atmosphere for families for key player-friendly activities
• Collaborate with Administrative Chair on Opening Day Parade, Future of OYO Parade
• Collaborate with Executive Vice President, 2nd Vice President and Commissioners on Rec League all-star games for Spring Season
• Coordinate efforts involving the Indians Knot Hole Club memberships, used equipment sale and related events

NOMINEE SECURED | Training Chairperson

• Responsible for training and development of all players and coaches
• Maintain and update Skills Development Framework materials and resources
• Coordinate and staff onsite player development clinics with external instructors during the season
• Coordinate and staff coaches’ clinics before each spring and fall season
• Oversee and manage the Winter Workout program for baseball and softball participants

NOMINEES SECURED | Ways and Means Co-Chairperson

• Responsible for all fundraising, including sponsorship support for each spring and fall season
• Solicit corporate sponsorships for naming rights to select fields and structures around the park
• Solicit team sponsorships for each spring and fall rec league team
• Collect pledged funds and coordinate delivery to the Treasurer via check or online payment
• Maintain all accurate records, including fees paid, contact information and player request information
• Coordinate information for uniform printer by stated deadlines and for sign printer for display signs to be posted at Veterans Memorial Park

The term for the aforementioned positions begins in November and continues for one full year (November-October). Each role is essential to the operation of our league.