OYO Board Expanding, Again! Come be a Deputy Treasurer!

In a remarkable show of support, volunteerism and leadership, more than 45 members have combined to fill all 51 positions available on the current OYO Board of Directors. Well, we’re not done yet! We have just identified two ways volunteers can make a profound impact on OYO and especially our travel baseball and softball programs.
 
As we continue to serve an important component of our program — full-time travel and all-star travel — we are seeking two more volunteers to serve on the OYO Board of Directors!
 
If you have ever thought about serving on the OYO Board, we would like to explore these opportunities with you (or others where we can consider co-chair capacities). Our current needs are listed here and detailed “job derscriptions” appear further below on this page:

    • Deputy Treasurer, Travel Baseball (Bombers)
    • Deputy Treasurer, Travel Softball (Red Storm)

 
The OYO Board of Directors is a group of remarkable and incredible people who genuinely enjoy serving the league’s ballplayers and families by sharing their time and talents. If you enjoy giving back to the community and teaming up with friends from throughout OYO to create memorable experiences, then the 2024 OYO Board of Directors is the place to be. What’s more, the OYO Board just happens to be one of the largest youth sports all-volunteer board of directors in Central Indiana.
 
Just simply email us to let us know you’re interested in joining the 2024 OYO Board of Directors.
 

GENERAL RESPONSIBILITIES OF ALL OYO BOARD MEMBERS

    • Attend and participate in monthly board meetings (one per quarter in person, remainder virtual)
    • Serve Advisor on Duty (AOD) shifts during spring and fall seasons (approx. five in spring, three in fall)
    • Represent the very best of OYO at all times (including social media engagement, sportsmanship)
    • Fulfill duties of assigned role and keep appropriate executive board members informed

 

DEPUTY TREASURER, TRAVEL BASEBALL (Bombers)

  • Establish team coach and treasurer(s) contact list for all Full-Time Travel and All-Star (Rec Travel) Bombers teams, including intended start and end dates. (Typically 12-14 teams.)
  • Establish team treasurer agreement for fiduciary responsibility on behalf of OYO, as a signed form.
  • Enable account access at official banking institution to be set up for the travel team coach, although debit card should remain locked by Deputy Treasurer until travel team treasurer completes account access activities.
  • Require receipts to be obtained by team treasurer and reported to the OYO Deputy Treasurer.
  • Monitor for missing receipts or excessive spending without two-person verification that may require refreezing of debit card status.
  • Maintain ongoing routine communication with all team treasurers to identify areas of support.
  • Monitor accounts and submit monthly reports identifying results of review and potential risks to OYO Treasurer and VP of Travel Baseball, who will present findings to Executive Board where relevant.

 

DEPUTY TREASURER, TRAVEL SOFTBALL (Red Storm)

  • Establish team coach and treasurer(s) contact list for all Full-Time Travel and All-Star (Rec Travel) Red Storm teams, including intended start and end dates. (Typically 10-12 teams.)
  • Establish team treasurer agreement for fiduciary responsibility on behalf of OYO, as a signed form.
  • Enable account access at official banking institution to be set up for the travel team coach, although debit card should remain locked by Deputy Treasurer until travel team treasurer completes account access activities.
  • Require receipts to be obtained by team treasurer and reported to the OYO Deputy Treasurer.
  • Monitor for missing receipts or excessive spending without two-person verification that may require refreezing of debit card status.
  • Maintain ongoing routine communication with all team treasurers to identify areas of support.
  • Monitor accounts and submit monthly reports identifying results of review and potential risks to OYO Treasurer and VP of Travel Softball, who will present findings to Executive Board where relevant.

 

Learn more today…

If you have questions, contact one of the following individuals:

 
Thank you for your continued support and choosing OYO as your place for baseball and softball.
 
Now, we hope you will answer this call and make OYO the beneficiary of your volunteer service in 2024. Rest assured, more than 1200 families and 1900 ballplayers will greatly appreciate the difference you make in ensuring the fiscal stability of our entire travel.
 
Step up to the plate and join the board!