Reports To:

OYO President

 

Executive Board Member General Responsibilities

• Attend scheduled executive board meetings
• Contribute to long-term strategic growth and management of OYO

 

Board Member General Responsibilities

• Attend and participate in monthly board meetings (one per quarter in person, remainder virtual)
• Serve Advisor on Duty (AOD) shifts during spring and fall seasons (approx. five in spring, three in fall)
• Represent the very best of OYO at all times (including social media engagement, sportsmanship)
• Production of all projects, tasks and documents to a high standard within set and stated deadlines

 

Vice President of Financial Management Responsibilities

INDIVIDUAL DUTIES

• Manage all bank accounts associated with the overarching OYO program
• Consults with Concession Stand Manager on needs, investments and ongoing performance
• Oversees registration process and uniform ordering with key chairpersons
• Develops annual budget with executive board and key board members responsible for significant spending or revenue efforts
• Manages all bookkeeping efforts in QuickBooks and provides monthly reports to executive board
• Oversees efforts to set-up and transfer travel team accounts with PNC Bank
• Maintains relationship with PNC Bank for any special services needed

TEAM DUTIES

• Registration – Coordinates all aspects of online registration process, handles inbound inquiries and creates trend-based reports for the board
• Uniforms – Completes orders for each season promptly to ensure on-time delivery as well as coordinates delivery to each team accordingly
• Deputy Treasurer, Travel Baseball - Provides oversight and support for all fiscal matters involving all fiscal matters and transactions involving all OYO full-time travel and all-star (rec travel) baseball teams and consults with VPs of Travel Baseball and Financial Management accordingly
• Deputy Treasurer, Travel Softball - Provides oversight and support for all fiscal matters involving all fiscal matters and transactions involving all OYO full-time travel and all-star (rec travel) softball teams and consults with VPs of Travel Softball and Financial Management accordingly

 

About OYO

In 1975, OYO opened its first season of playing baseball on a single field at a nearby elementary school before relocating to Veterans Memorial Park in the late 1990s. We continue to grow at Veterans Memorial Park, which now offers a 14-field, two-concession stand/restroom complex for all our ballplayers, families and visitors. Every spring, summer, and fall, we welcome nearly 2,000 girls and boys from more than 1,200 families. And, our league is organized and operated by an all-volunteer board of more than 45 volunteers.

Over the years, from board to board, coach to coach, team to team, and fan to fan, there has been one steady formula for how OYO operates, called “The OYO Way.” It defines our community. It shapes the OYO Family, which each and every ballplayer, parent and fan experiences. At OYO, the OYO Board of Directors are committed to providing each and every family a positive, memorable experience.

 

About the OYO Board of Directors

Being an OYO board member is an honor and a privilege at OYO. We are fortunate to have a very diverse board. We have parents volunteering for the board who have children participating in our youngest divisions and those with players in our oldest divisions. We have board member representation from baseball and softball. We have representation from the rec league and from the travel program, too. We welcome a nice balance between moms and dads, aunts and uncles and we also have a blend of those with children participating in the league and those who don't and just enjoy giving back to a program that supported their family over the years.

Since 2000, more than 300 individuals have volunteered their time and talents as board members to help ensure our ballplayers and families could truly enjoy their OYO experience each season. Being a board member is fun and rewarding, too. As an OYO board member, you will find great satisfaction in rolling up your sleeves and jumping in the trenches to work with fellow board members who work tirelessly for the children and families of OYO. You will have the opportunity to share ideas, develop strategies, vote on new policies and procedures and create OYO for today and the future.